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Board Minutes
March 11, 2008

Board Members Attending: Joan Kenney, Rob Casella, Myles Crowe, Susan Staples Smith, Laura Sorochak,  Dan Andrews, Dick Check, Tim George, Dick Ficke, Charlie Mallar, Mary Seavey, Debra Lyn Gendall, Ralph Lutjen

Board Members Not Attending: Bill Botsford

Non Board Members Attending: Allen Gould
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Motion to approve Secretary’s Report from January (we did not meet in Feb.)

First Dan Andrews
Second Joan Kenney
All in favor

Motion not to accept Treasurer’s Report due to comments below
First Charlie Mallar
Second Laura Sorochak
All in favor

  1. Angels and Elves income line should not be in section one of report
  2. The amount showing for Fryeburg Fair does not look accurate
  3. The amount showing for the Passport Book has not been verified
  4. The income for the raffle is showing but the offsetting expense for dental services is not showing in the report
  5. it is not clear what we have for unallocated monies available
  • To help track income, all project chairs are asked to mark deposit slips with the name of the project.

Old Business

Tax Return- Myles reported our 2006 return has been submitted. Our 2007 return has an extension but will be sent fairly soon.

Dental Program – Ralph reported that three school programs had to be rescheduled due to snow days. They will happen in April/May. It was decided that the dental expenditures should be presented to the board on a quarterly basis.

Passport Book-Allen Gould will be passing the reins to Rob Casella. He will be working with Tim George, Jim Dunwell and anyone else to chair this project.

Public Relations

Myles reported that Jeff Bailey is doing a great job getting club news in the local papers.

 

New Business

Kiwanis International Day of Service – April 5th is supposed to be the day all clubs do some sort of hands on project for their community. Camp Sunshine has requested help from us, but they would prefer April 6th. So Susan will send out a notice for club members and Key Club members to gather in the parking lot of the high school at 8:30 a.m. We will carpool to the camp and return to the high school by 4 p.m. Lunch will be served at the camp. More details to follow.

Requests

 

We have received requests from Kiwanis International Foundation and District Foundation.

Motion to give $280 each to from Kiwanis International Foundation and District Foundation. Balance of line items showing in budget is $1,940. That amount will move to unallocated funds.

First Charlie Mallar
Second Dick Check
All in favor
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We received a request from Camp Sunshine. Board decided to delay our gift to them until after the September train ride fundraiser so it can be a larger amount. Susan will write to them and explain what we are doing. Perhaps they will help us advertise and send participants for train ride.
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A request for $300 to Bearcamp Valley School was honored to help with scholarships. This is a budgeted item.
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A request was received from Kennett High School Stage Band and Select Choir to help defray expenses of a trip to compete in NYC. We decided to support two students.

Motion to approve the budgeted $600 plus another $100 from unallocated to support two student for the Kennett High School Stage Band and Select Choir NYC trip.

First Dan Andrews
Second Dick Check


All in favor
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A request was received from a Key Clubber to study as an American Field Service student in Ecuador for five months. The club wanted to give more but needs to determine level of unallocated funds first.

Motion to award student $500 towards study in Ecuador.
First Dick Check
Second Laura Sorochak
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The request from the Gary Millen Foundation was tabled until we know the level of our unallocated funds.

The request from the Chamber to fund a student for the Young Professionals Leadership Group was tabled until we know the level of our unallocated funds.

The request from Project Prom is sill on the table until we know the level of our unallocated funds. We will hear their speaker before the next board meeting.

 

Requests to support a Fashion Show for Dollars for Scholars, an additional $500 to the Children’s Museum on top of the proceeds from the Black Fly Open, a request to support a Polish educator at John Fuller, a request to support a student on the People to People program, and a request from Northern NH Human Services, and a request to support a green house at the Tamworth Learning Center were all considered and not funded.