Board Minutes
April 2, 2008

Board Members Attending: Joan Kenney, Ralph Lutjen, Myles Crowe, Susan Staples Smith, Laura Sorochak, Tim George, Dick Ficke, Charlie Mallar, Debra Lyn Gendall, Donna Dolan, Rob Casella, Mary Seavey, Dan Andrews, Rob Casella, Allen Gould

Board Members Not Attending: Dick Check, Bill Botsford

Non Board Members Attending: Benny Jesseman, Jeff Bailey, Annie Ficke
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Motion to approve Allen Gould as Assistant Treasurer

First Charlie Mallar
Second Dan Andrews
All in favor

Motion to approve Secretary’s Report from March

First Joan Kenney
Second Rob Casella
All but one in favor, one abstained who was not present at the meeting

Susan reported dues bill was received from international but it was 9 individuals short even though the list on the international web site is accurate at 55 members. Susan will discuss with international. Liability insurance that is part of our dues will come from project accounts as permitted by international.

Motion to approve Treasurer’s Report

First Rob Casella
Second Joan Kenney
All in favor

Each committee chair is receiving a breakdown of their income and expenses to review. Next month, the budget plus actual figures will be available. Because of an August ad bill that was not paid, the golf tournament will start with a negative amount.

Old Business

The low level of administrative funds available prompted a discussion of how to supplement these. Next year, Dan will plan to have a 50/50 raffle at major events where many people attend. The rule will be that the winner has to keep the money.

Dental Program – Ralph reported that next year he will try to space the clinics at schools further apart and away from bad weather days. He wants to have a sealant clinic for kids with six and 12- year molars. A dentist and a hygienist are required to be onsite for that.

Public Relations

The board recognized Jeff Bailey for his efforts with recent press releases.

Laura Sorochak will be coordinating the sale of Kiwanis sweatshirts to members. These will be handy for roadwork, selling coffee and wrapping presents.

Sponsored Youth

The Key Club Banquet will be June 4th or 11th.
Rob is trying to arrange a banquet for Builder’s Club and K-Kids clubs.
Myles will find out when the Vo-Tech banquet with Rotary will be.
John Fuller K-Kids are making Happy Spring cards for the meal on wheels recipients at the Gibson Center. They will also participate with Valley Pride Day and the Jackson Wild Quack Festival.

New Business

Black Fly Open

Myles said he would circulate a list of potential sponsors to members via email.

New Committee – Train Ride for Camp Sunshine

Jim Dunwell will head the fundraising project to ride the train for Camp Sunshine. The extended Kiwanis family will be eligible for a trip to the notch on Friday, October 17. Upwards of 350 tickets can be sold. A portion of the proceeds will go to Camp Sunshine. The remainder will go to unallocated charitable funds so the club will be in a better financial position next year to respond to all the requests we receive that we do not anticipate. Bricks for the walkway at Camp Sunshine must be ordered by September. The board will vote an amount of money to purchase bricks at $100 a piece in advance of the train ride.

Stone Mountain Event
Jack Lee has volunteered to explore the Kyles’ idea of having a cookout at their house and then attending a concert at Stone Mountain.

Requests

The budgeted request for $300 for the Spring Sock Hop Express (formerly known as the Bunny Express) was received. Allen will send the check.

The budgeted request for $250 for an individual to attend Camp Allen was received. Allen will send the check.

The budgeted request for $250 for the Lilliputian School in Jackson was received. Allen will send the check.

There was a great deal of discussion on what the club should do for Project Graduation and Project Prom. In the past we have contributed funds and/or members to serve breakfast to graduating seniors for Project Graduation. Project Prom is new this year.

Motion to give $200 to Project Graduation and promise 4 to 6 club members to be on hand on June 22 to serve breakfast. ($100 from budget and $100 from unallocated funds)
First Allen Gould
Second Donna Dolan
All in favor

Motion to give $200 to Project Prom
First Dick Ficke
Second Dan Andrews
Motion amended to $450
First Charlie Mallar
Second Laura Sorochak
All in favor

The $450 is from unallocated funds and will purchase 100 breakfasts for prom goers at the AMC Highlands Center. After prom at the Mt. Washington Hotel, students will spend the entire evening at the base lodge at Bretton Woods. They will be bused to breakfast and then back to Conway and area towns. The higher amount for Project Prom was to help them get started. We are not committed to always fund at this high a level.

Motion to increase our budgeted item of $450 to send a child to Camp Huckins by $10.
First Charlie Mallar
Second Laura Sorochak
All in favor

Motion to adjourn at 9:10 p.m. 
First Joan Kenney
Second Laura Sorochak
All in favor

Next Meeting is May 7 at Kennett High School