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May 2016 Minutes  
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Kiwanis Board Meeting
May 18th, 2016

Board Members in Attendance: Norm Gamache, Allen Gould, Dick Ficke, Chuck Kyle, Joan Kenney, Janice Andrews, Dan Andrews, Barbara Reilly, Abby O’Haire, Liz Hughes, Tim George, Diane Gamache

Non Board Member in Attendance: Russ Griffin

Call to Order:

  • Norm called the meeting called to order at 7:45 p.m.

April Secretary’s Report:

  • Motion to accept the report as is.
  • First made by Dick F., second made by Joan.
  • Motion passes. (11-0-0)

March Treasurer’s Report:

  • Note: Monies from investment accounts have not been replaced back to the charitable account to reflect the $15,000 donation via Asset Allocation Committee.
  • Allen is still in the process of getting Eric Dziedzic as the second signer on the investment accounts.
  • Accounts look down on the year after year comparison and that is due to the hefty donations made by the Asset Allocation Committee.
  • The Board asks that the minutes reflect our appreciation of the time and effort that Allen has put in to his treasurer duties and in specific the work going into setting up the transfer of money from the investment accounts.
  • Motion to accept the report as is.
  • First made by Dick, second made by Dan.
  • Motion passes. (11-0-0)

New Member Application:

  • Membership application received for James “Jim” MacMillan.
  • His membership is sponsored by Allen Gould and Jim is a former Kiwanian from Massachusetts. He is also a member of Knights of Columbus.
  • Motion to accept the member application of Jim MacMillan.
  • First made by Allen, second made by Diane.
  • Motion passes. (11-0-0)

Donation Requests—

Andrew Belle-Isle, $500.00 request to assist with his travels to Skills USA National Competition:

  • Motion to donate $500.00 to Andrew Belle-Isle.
  • First made by Allen, second made by Diane.
  • Motion passes. (11-0-0)

Child & Family Services, $150.00 request for the Parent Fee for a child to attend Camp Spaulding:

  • Motion to donate $150.00 to Child & Family Services with the notation that the Parent Fee support a family from the Mount Washington Valley.
  • First made by Dan, second made by Barbara.
  • Motion passes. (11-0-0)

Committee Work—

Scholarship Committee Report:

  • Historically the committee has granted 8 scholarships each for $1,000.
  • This year the committee has approved $10,000 in total, which breaks down to 3 scholarships at $2,000 each and 4 scholarships at $1,000 each.
  • The funding for one Hal Kenny scholarship will be taken from the investment account ($2,000).
  • The funding for 2 Sandy Smith scholarships will be taken from the investment account ($2,000).
  • This does not impact the budgeted line for scholarships.
  • Kudos to the diligent and dedicated work of the scholarship committee!
  • Motion to accept the scholarship recommendations of the Scholarship Committee as presented.
  • First made by Tim, second made by Barbara.
  • Motion passes. (10-0-1)

New Member Handbook—

  • Still in process and being handled by Dick Ficke and Joan Kenney.

Asset Allocation Committee—

  • The board is hoping that this committee will continue to meet and there was a recommendation that they might do a quarterly assessment of the community and approach the board for funds if they find a worthy cause in the valley at that time.

Other Business—

Bylaws:

  • Our Bylaws need to be updated as Kiwanis International shows record of our most recent Bylaw update being in 2001.
  • LTG Dan will check with New England District to see if our recent Bylaw update was submitted there and never made it up the chain to Kiwanis International.
  • Janice, Barbara, and Abby will begin the process of reviewing the current bylaws alongside the required template from International.
  • Bylaws and their changes will need to be accepted by the Board and then presented to the general membership for review. After a period of review and suggestion, the membership will vote and our Bylaws will get submitted to Kiwanis International.

New Member Initiation Fee:

  • $56 fee
  • One time charge to all new members regardless of when they join the club.

Adjournment:

  • Motion to adjourn the meeting at 8:45 p.m.
  • First made by Dick, second made by Joan.
  • Motion passes. (11-0-0)

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