October 10, 2007 Board Members Attending: Joan Kenney, Tim George, Rob Casella, Susan Staples Smith, Laura Sorochak, Dan Andrews, Dick Check, Myles Crowe, Ralph Lutjen, Bill Botsford Board Members Not Attending: Steve Canales, Charlie Mallar, Donna Dolan, One Vacancy There was no discussion to approve Secretary’s Report. This will have to be approved at the November meeting. There was no discussion to approve Treasurer’s Report. This will have to be approved at the November meeting. The Treasurer’s report was discussed. A dues amount discussion was on the agenda but never addressed due to the lateness of the hour. We have the application for a new member. Vote will need to be taken at the November meeting. Old BusinessRob followed up on unpaid bills accumulating over the summer with Bill. Susan will deliver check for $500 to Tin Mountain. Dick Check will deliver check for $500 to Vo-Tech. Laura will deliver check for $250 to Making Strides Breast Cancer Walk. Myles will speak with Benney about a project for the District Training Kiwanians. The raffle was discussed. The board decided it should be tied to our Dental Program and that the tickets should say to benefit Kiwanis Dental Program for Children. It will make tickets easier to sell if seller does not have to go through everything that our club does and give us publicity for our dental program at the same time. Susan called Jack Lee and informed him of the board’s decision. The drawing will be the first week of December. Jack will have tickets printed soon. New board member. Myles was given a list by the board and will approach members to have someone in place by the next meeting. Myles will also follow up with Steve Canales to find if he plans to continue with the board. Angels and Elves – we will be at the old Casual Corner store next to Staples. The board thought this was a great location. Rob Casella has offered to be the Sponsored Youth Coordinator for the Club. He will make sure all dues and charters are up-to-date for all our K-Kid, and Junior High clubs. He will also try to find Kiwanis sponsors for each club. It is important to note that being a sponsor does not necessarily mean attending every mid-afternoon club meeting. Motion to appoint Rob as Sponsored Youth Coordinator. Ideas to lower meeting costs - waiting to hear from Charlie when the café at new high school is ready to accommodate us New BusinessCindy Russell asked us to bring our coffee booth for New Year’s Eve to Schouler Park. The board rejected the idea. Myles presented the idea of a screening committee to look at requests prior to the board discussion. He feels that board meetings are too complicated and too detail oriented. Consensus after a long discussion was that the board generally has enough knowledge to make a sound decision. Board realizes requests come in late and that we meet only once a month so adding another review might slow things down. We always have option of doing more research and tabling a request that we are not comfortable with. Myles presented the idea of changing the beginning of the club year to November 1 to avoid a new administration having to deal with the Fryeburg Fair and Passport Book first thing and to give the members more time to plan these events as we do not have regular meetings in August. Susan will investigate if Kiwanis International permits such a change. It is already known that it would conflict with current reporting requirements. Other members suggested perhaps an August installation or July installation would be more effective or maybe we should just start the cookouts earlier (June and July) and resume regular meetings in August. The board will think over the possibilities. Any changes would be discussed with the full membership. Idea presented to subsidize the membership fees for an individual who might make a good Kiwanian. The board liked the idea but then thought the meal costs and the loss of support after one year would discourage someone from participation. Dan asked that the idea of a Public Relations plan and/or committee be discussed at a future regular meeting. Myles recruited Tim, Laura and Jim to represent us as we host with Wright Realty at the Chamber After Hours on October 16. Attendees are encouraged to bring a pumpkin. We hope to gather 50 to take to the children at Children Unlimited. Motion to approve the 2007-2008 Budget with condition that it be amended at the November board meeting to account for possibility of past year’s unallocated disbursements becoming budget items. Susan will review minutes from last year and send a list of all unallocated requests that were approved or denied to board prior to November meeting. Budget line items were removed that have not had any activity for three years. Myles will circulate the edited budget to the board via email prior to the next meeting. Board members are to send Myles their edits prior to the next board meeting. Thank you notes - received from students with samples what they did with the five digital cameras we provided to the Kennett Middle School science class Dental Program – Ralph gave a report that a preventative program will be in place at the schools soon. We have the help of dental hygienist, Liz Cook, a former Key Club member. RequestsWe had tabled request from Children’s Museum for $250 to this October 10 meetin. Bill Botsford reminded us that we paid them $200 recently for exhibit renewal. Laura will investigate the additional request. She sent an email to the board outlining a possible relationship with Angels and Elves. The matter has been turned over to A&E Coordinator Dick Ficke to investigate. This item is tabled until November meeting. Motion to adjourn at 9:45 p.m. The date of the next Board Meeting is November 7.
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